Senior Talent Acquisition Coordinator, Executive Recruiting

About the role

Veeam's global Executive Recruiting team partners with its most senior leaders to hire the leaders who will shape the company's future. As Executive Recruiting Program Coordinator, you will be the operational engine behind these searches: building trusted relationships with candidates, executive leaders and their assistants, managing complex multi-stakeholder interview processes, keeping each search on track and representing Veeam with polish and discretion to senior candidates and internal executives.

Key responsibilities

• Coordinate multi-round interview processes with senior candidates and C-level stakeholders across time zones, ensuring every detail is accurate and confirmed.
• Work with executive assistants and gatekeepers to secure executive time quickly, offering creative scheduling alternatives and escalating when needed.
• Build and maintain the white-glove coordination process, including SLAs, templates and status reporting across concurrent searches, and identify and mitigate bottlenecks.
• Serve as primary point of contact for senior candidates and executive assistants, handling confidential search, candidate, background check, onboarding and organizational information.
• Arrange virtual and in-person interviews, including flights, hotels, ground transport and itineraries, prepare candidates with agendas and interviewer information, and manage travel expense reimbursement.
• Maintain accurate search data in the applicant tracking system (Greenhouse), candidate management system and calendars, and support reporting on search progress and pipeline health.
• Partner with the Head of Executive Recruiting to build recurring reports, dashboards and presentations, and help organize priorities, meetings and follow-ups.
• Analyze workflows and recommend improvements to processes, tools, templates and automation, and pilot AI-enabled solutions where they add measurable value.
• Work with Executive Recruiters, People & Culture leaders and executive offices, and work across global, distributed teams.

Required profile

• 5+ years of coordination experience in an executive recruiting environment (in-house team or retained search firm) supporting VP-level and above searches.
• Demonstrated program or project management capability, with strong problem-solving and a clear sense of urgency.
• Executive presence, polished written and verbal communication, and discretion with confidential information.
• Ability to work independently, manage competing priorities and work across time zones.
• Proficiency in English, written and spoken.
• Bachelor's degree or equivalent experience in HR, Business or a related field.

Required skills

• Strong working knowledge of Microsoft Excel, Word, PowerPoint and Outlook.
• Experience with applicant tracking systems; bonus: Greenhouse and Workday.
• Bonus: formal project management certification (e.g. PMP, Agile, Scrum), experience with AI or automation tools, and basic knowledge of global hiring compliance and data privacy.

What we offer

• Fully employer-paid medical, dental and vision insurance for employees and eligible dependents, including virtual care.
• Employee Assistance Program with confidential therapy, legal and financial counseling.
• Company-provided life and disability insurance.
• Paid vacation, statutory holidays and additional company-wide recharge days.
• Maternity, paternity, adoption and other family-friendly leave benefits.
• Paid volunteer time each year through the Veeam Cares program.