Senior Secretary – Administrative Support

About the role

The Senior Secretary provides comprehensive administrative and secretarial support to one or more coordinators, directors, and department staff within the district. Working under the direction of senior managers, the role ensures smooth office operations, effective communication flow, and accurate record‑keeping.

Key responsibilities

• Perform clerical and secretarial duties for administrative officials, including drafting correspondence, maintaining files, and preparing meeting materials.
• Receive visitors and telephone calls, interpret departmental procedures, and direct inquiries to appropriate staff.
• Arrange meetings, reserve locations, prepare agendas, record minutes, and manage follow‑up actions.
• Coordinate travel, hotel reservations, and maintain departmental calendars.
• Collect, compile, and update information for reports, policy manuals, and research files.
• Operate office equipment, including computers, and order supplies as needed.
• Monitor and provide guidance to other clerical personnel.

Required profile

• Experience in a senior secretarial or administrative assistant role, preferably within a public‑sector or educational environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor when interacting with visitors, staff, and external contacts.

Required skills

What we offer

• Permanent classified position within a public school district.
• Opportunities for professional development and advancement.