Executive Assistant

About the role

Provide high-level, proactive, and confidential executive support to senior leadership at a fast‑paced, highly regulated medical‑device manufacturing site in Costa Rica, enabling effective prioritization, communication and decision execution across the global organization.

Key responsibilities

• Manage the executive’s complex calendar, priorities and meeting cadence, resolving conflicts and aligning time with business priorities.
• Coordinate domestic and international travel, including itineraries, transportation, accommodations, documentation and expense reporting.
• Prepare agendas, briefing materials, presentations, reports and executive communications, proofreading for accuracy and tone.
• Support site leadership meetings by handling logistics, documenting decisions, tracking action items and following up on commitments.
• Serve as a trusted liaison with internal and external stakeholders, exercising discretion, cultural awareness and professional communication.
• Organize executive and customer visits, town halls, webinars and conference calls, managing pre‑event planning and post‑event follow‑up.
• Provide project coordination for strategic initiatives, maintaining plans, milestones, risks and status updates.
• Support procurement procedures, invoice routing and financial record preparation as assigned.

Required profile

• Bachelor’s degree in Business Administration, Office Administration, Communications or related field, or equivalent experience.
• Minimum eight (8) years of progressive administrative or executive support experience, including senior‑level support.
• Advanced (C1) proficiency in English and Spanish, both written and verbal.
• Strong organizational, analytical and problem‑solving abilities with exceptional attention to detail.
• Ability to work independently, manage competing priorities and support global time zones when needed.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• AI‑enabled productivity tools