Executive Assistant to CEO (Remote, Latin America)

About the role

Viva is seeking a proactive Executive Assistant to support its Chief Executive Officer. This fully remote position serves a fast‑growing organization focused on creating career opportunities for women across Latin America.

Key responsibilities

• Manage the CEO’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, prepare reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Customer Service Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently and proactively.
• Experience with Google Workspace, Slack, Notion and enthusiasm for AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100 % remote work forever with clear growth paths (Senior EA, CSM, Chief of Staff).