Operations & Executive Assistant (Remote, Latin America)

About the role

We are seeking a proactive Operations & Executive Assistant to support a small U.S.-based consultancy that helps founders and marketing teams streamline knowledge, processes, and AI‑enabled workflows. This fully remote position focuses on keeping projects, systems, and recurring responsibilities moving forward.

Key responsibilities

• Manage projects, tasks, owners, due dates, dependencies, and recurring workflows in Notion.
• Review overdue tasks, missing owners, unanswered requests, and stalled projects, following up proactively.
• Turn disorganized requests into clear next actions and prepare concise updates on priorities, risks, and blockers.
• Maintain Notion databases, CRM records, SOPs, internal documentation, and Google Drive resources.
• Use AI tools for research, synthesis, documentation, meeting preparation, summaries, SOP creation, drafting, and routine operational support.
• Identify opportunities to simplify, document, or improve recurring processes.
• Track executive commitments, approvals, follow‑ups, and decisions; prepare agendas and convert meeting outcomes into tasks.
• Coordinate contractor onboarding, access, invoices, time logs, subscriptions, renewals, and basic administrative logistics.
• Research vendors, tools, services, and operational questions, recommending practical next steps.
• Support lightweight marketing operations such as scheduling approved content and uploading website, email, or social content when needed.

Required profile

• Professional written and spoken English.
• Comfortable working fully remote with meaningful overlap with U.S. Pacific Time business hours.
• Self‑starter who can prioritize, identify blockers, research solutions, and act without detailed instructions.

Required skills

• Proficiency with Notion.
• Experience using AI tools for operational tasks.
• Familiarity with CRM systems.
• Competence with Google Drive and related productivity tools.

What we offer

• Full‑time contractor engagement (1800‑2200 USD/month).
• Direct collaboration with a U.S. founder.
• Autonomy to shape and improve operational systems.
• Opportunity to work with cutting‑edge AI and workflow tools.