Business Operations & Executive Coordinator

About the role

We are looking for a highly organized Business Operations & Executive Coordinator to support our leadership team and keep day‑to‑day activities running smoothly across multiple functions. This remote, LATAM‑based role combines executive assistance, vendor management, website upkeep, and basic marketing support in a fast‑growing construction and home‑planning company.

Key responsibilities

• Manage the CEO’s inbox, flag high‑priority messages, and coordinate calendar scheduling.
• Prepare meeting notes, reminders, and follow‑ups to move projects from pending to done.
• Research and maintain a searchable database of nationwide vendors (steel suppliers, erection crews, specialty construction vendors) including contact details, pricing, and availability.
• Update product listings, upload and edit photos in WordPress, and ensure product pages are visually organized.
• Create simple marketing videos from existing photo and video assets and keep media libraries organized.
• Coordinate deliveries, track materials, and support operational reporting and admin tasks.
• Perform general administrative duties such as data entry, digital file organization, and recurring task management.

Required profile

• Highly organized and detail‑oriented with strong follow‑through.
• Excellent written and verbal communication skills.
• Comfortable conducting vendor research and making phone calls.
• Experience supporting senior leadership in a remote environment.

Required skills

• WordPress
• Adobe Photoshop (or similar image‑editing tool)

What we offer

• Competitive monthly compensation of $1,300 – $1,800 USD.
• Fully remote work within LATAM.
• Independent contractor (freelance) arrangement.