Administrative Assistant

About the role

Align, a leader in dental and orthodontic medical devices, is seeking an Administrative Assistant to ensure smooth day‑to‑day office operations and provide comprehensive administrative support. This individual contributor role will act as a key operational partner for employees, leaders, and cross‑functional teams.

Key responsibilities

• Manage daily office administration, facilities, and related services.
• Coordinate family‑related support processes such as benefits administration and employee services.
• Serve as primary contact for office and family administration inquiries, escalating issues when needed.
• Liaise with Facilities, HR, Finance, IT, and external vendors to ensure timely service delivery.
• Maintain accurate records, documentation, and reports while safeguarding confidentiality.
• Support onboarding and off‑boarding logistics, including travel, accommodation, and equipment.
• Assist with budget tracking, invoice processing, and purchase requests for office services.
• Organise internal and external events, meetings, and employee activities.
• Coordinate customer‑facing activities, field visit planning, and related communications.
• Identify opportunities for process improvement and ensure compliance with internal policies and local regulations.

Required profile

• Proactive, highly organized, and detail‑oriented.
• Excellent communication skills and ability to handle confidential information.
• Strong multitasking abilities and collaborative mindset.
• Experience in office administration or a similar support role.
• Familiarity with local regulations and company policies.

Required skills