Executive Administrative Assistant

About the role

IBM is seeking an Executive Administrative Assistant to provide high‑level administrative support to its global leadership, primarily in North America with occasional support for Latin America. The role is pivotal in ensuring smooth communication, efficient scheduling, and seamless travel arrangements for senior executives.

Key responsibilities

• Manage complex executive calendars, schedule meetings, and act as the primary point of contact for meeting requests.
• Coordinate domestic and international travel, process expense reports, and reconcile charge cards.
• Support peer executives during absences, maintain strong relationships with stakeholders, and propose process improvements.
• Uphold a professional demeanor in a fast‑paced environment, proactively address issues, and pursue continuous professional development.

Required profile

• Proficiency with Outlook and the Microsoft Office suite.
• Excellent verbal and written communication in English (C1 level).
• Strong organizational, time‑management, and prioritization abilities.
• Ability to work effectively under pressure and collaborate across teams.
• Proactive mindset with a focus on continuous improvement.

Required skills

• Outlook
• Microsoft Office