Senior Administrative Assistant / Event Planner

About the role

We are looking for a Senior Administrative Assistant / Event Planner to provide high‑level support to senior leadership at Roche. The role combines traditional administrative duties with event coordination, ensuring smooth operations across the site while maintaining confidentiality and quality standards.

Key responsibilities

• Schedule appointments, meetings and travel itineraries, and arrange related logistics.
• Prepare, submit and reconcile expense reports.
• Attend meetings, record minutes and distribute them promptly.
• Compile, analyze and present complex data for reports, budgets and projects.
• Research, collect and synthesize information for various requests.
• Design and maintain confidential records, operational templates and communications.
• Draft routine and non‑routine correspondence and ensure accurate release of information.
• Oversee purchasing processes in SAP, review invoices and manage facilities supplies.
• Support occupational health activities and contribute to emergency and SHE committees.
• Coordinate engagement events such as inaugurations, town halls and global meetings.
• Provide reception coverage and backup for other administrative functions.

Required profile

• College degree.
• Minimum 5 years of administrative experience supporting senior leaders.
• Strong knowledge of office management systems and procedures.
• Excellent organization, planning and multitasking abilities.
• Effective oral and written communication in English.
• Ability to handle highly confidential information and exercise independent judgment.
• Analytical and problem‑solving skills.

Required skills

• Google Suite
• Microsoft Office
• SAP (procurement module)

What we offer

• Opportunity to work in a global healthcare company dedicated to improving lives.
• Collaborative environment that values diversity and inclusion.
• Professional development and career growth opportunities.