Administrative Assistant

About the role

We are seeking an organized and proactive Administrative Assistant to support daily office operations for our international company in Heredia. The role involves interacting with employees, visitors, and external vendors while ensuring smooth administrative processes.

Key responsibilities

• Coordinate meetings, appointments, and office logistics.
• Welcome visitors and manage incoming calls professionally.
• Prepare and distribute internal communications and reports.
• Arrange travel, accommodations, and transportation.
• Support onboarding activities and maintain employee documentation.
• Maintain office supplies, equipment, and facility services.
• Liaise with external vendors and service providers.
• Assist with purchase orders, petty cash, expense reporting, and administrative records.
• Support health and safety initiatives and general office administration.

Required profile

• High School Diploma or Technical Degree.
• English proficiency at B2/B2+ level.
• Previous experience in administrative support, office coordination, executive assistance, or front‑desk roles.
• Strong organizational, multitasking, and communication skills.
• Attention to detail and ability to handle confidential information.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Full‑time, on‑site position with a regular schedule (Mon‑Fri, 9 am‑6 pm).
• Three‑week training period (Mon‑Fri, 7 am‑4 pm).
• 75 % transportation subsidy.
• Private medical plan and life insurance.
• Birthday day off.
• Collaborative professional environment with growth opportunities.