Logistics and HR Coordinator

About the role

We are looking for a proactive Logistics & HR Coordinator to manage housing logistics and onboarding for employees and contractors across multiple project sites in Latin America. The role ensures smooth transitions, cost‑effective lodging, and clear communication between internal teams and external vendors.

Key responsibilities

• Coordinate and secure housing arrangements for staff at various project locations.
• Negotiate rates, payment terms, extensions, and cancellation policies with hotels and lodging providers.
• Assign rooms and roommates according to operational needs and company guidelines.
• Manage workforce logistics, including arrivals, departures, transfers, and stay extensions.
• Maintain and update trackers, reports, and dashboards related to housing and workforce movements.
• Serve as the primary point of contact between employees, recruiters, operations teams, and external vendors.
• Resolve housing‑related issues such as room assignments, damages, cleanliness concerns, or policy violations.
• Communicate housing details, check‑in instructions, and updates promptly and professionally.
• Monitor lodging costs and identify cost‑effective solutions aligned with project budgets.
• Ensure compliance with company housing policies and employee conduct standards.
• Coordinate logistical onboarding for new hires and contractors, including documentation tracking and first‑day information.
• Confirm housing arrangements are finalized before start dates and act as a transition point from recruitment to deployment.

Required profile

• Proven experience in logistics coordination, workforce planning, HR operations, or a related field.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal abilities.
• Experience working with vendors and negotiating contracts (preferred).
• Fluent in English.

Required skills

• Proficiency with spreadsheet tools (e.g., Microsoft Excel or equivalent).