Logistics & Administrative Project Assistant

About the role

IOM, the United Nations-related organization leading in migration, is hiring a Logistics and Administrative Project Assistant in Costa Rica. The post works under the overall supervision of the National Head of Programmes and the direct supervision of the Project Coordinator at IOM Costa Rica. Internal and external candidates are considered, and the position is subject to local hiring rules.

Key responsibilities

• Screen requests for meetings with the supervisor, maintain the supervisor's calendar, arrange appointments, receive visitors and screen online and face-to-face meetings.
• Help develop a procurement plan with the project coordinator to ensure timely budget execution.
• Coordinate, monitor and process administrative actions (procurement, contracts, accounting, finance, logistics, duty travel, human resources) in IOM's internal systems, attaching receipts, quotes and payment requests.
• Prepare invitation letters, agreements and other instruments with the project manager.
• Support logistical and administrative preparation of trainings and workshops: agendas, invitations, documentation, minutes and follow-up.
• Follow up on consultant deliverables, help update PRIMA modules and process payments with the RMU team.
• Assist in preparing purchase requests and payments for implemented activities, and keep an up-to-date inventory of supplies and equipment per project.
• Identify administrative bottlenecks and suggest solutions, and perform other assigned tasks.

Required profile

• Bachelor's degree or higher in administration, accounting, social work, political science, law, international relations, economics, or equivalent; 3 years of relevant experience, or high school diploma with 5 years of experience.
• Fluency in Spanish and English (oral and written).
• Valid residence and work permit for Costa Rica; the position is subject to local hiring.
• Initial term until February 2027, with possible extension if funds are available.
• Experience with IOM or international cooperation/humanitarian organizations, and with migration topics, is an advantage.

Required skills

• Strong oral and written communication.
• Ability to handle multiple tasks at once and adapt to different technical supervisors.
• Solid knowledge of budget management is an advantage.

Applications are submitted through the IOM online recruitment system, with a CV, degree and cover letter; only preselected candidates are contacted.