Executive Assistant

About the role

Databricks is seeking an experienced Executive Assistant in Costa Rica to support senior leaders across Costa Rica and the United States. The role involves managing complex, multi‑time‑zone calendars, coordinating high‑impact meetings and events, and acting as a trusted liaison with internal and external stakeholders.

Key responsibilities

• Proactively manage and optimize complex calendars across multiple time zones, anticipating conflicts and aligning with business priorities.
• Plan, coordinate, and execute executive travel, team offsites, and high‑visibility events while ensuring compliance with company policies and budgets.
• Serve as the primary point of contact for meeting and event requests, maintaining high service standards and timely follow‑up.
• Prepare briefing materials, agendas, and follow‑up documentation for executive meetings.
• Provide coverage and support for other executive staff as needed, handling confidential information with discretion.

Required profile

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Strong judgment and independent decision‑making in ambiguous or high‑stakes situations.
• Excellent organizational, time‑management, and prioritization skills, able to manage multiple complex projects simultaneously.
• High level of discretion handling sensitive information.
• Willingness to adjust working hours to support U.S. executives and occasional travel to the United States.

Required skills

• Advanced calendar management using Gmail and Google Calendar.
• Proven ability to support multiple executives across time zones.
• Strong relationship management and communication skills in English (C1 proficiency).