Receptionist & Admin Assistant

About the role

We are looking for a proactive, people‑oriented professional to join our site as a Receptionist & Administrative Support. In this position you will be a key point of contact for employees, visitors, suppliers and new joiners, ensuring a welcoming, organized and efficient experience at our dental‑technology facility.

Key responsibilities

• Welcome and assist employees, visitors, suppliers and new joiners while following site security and access procedures.
• Manage incoming calls, direct inquiries to appropriate teams and handle package receipt, registration and distribution.
• Oversee site access cards, permissions and visitor requirements.
• Monitor and coordinate office and cafeteria supplies, including inventory and purchasing.
• Serve as point of contact for site services such as transportation, cleaning, parking, lockers, meeting rooms and common areas.
• Support coordination of site activities, including celebrations, Town Halls, meetings and internal events.
• Provide administrative and operational support to Site Operations and HR, including onboarding logistics.
• Coordinate with suppliers, follow up on services, deliveries and operational requests.
• Participate in the site emergency response team and related drills.

Required profile

• 6 months to 1 year of experience in reception, administrative support, office administration or related roles.
• Technical degree or studies in Secretarial Administration or a related field; current studies in Business Administration, Industrial Engineering, Finance or similar are a plus.
• Strong communication and customer‑service skills with the ability to manage multiple priorities.
• Attention to detail, proactive problem‑solving mindset and ability to work effectively in a fast‑paced environment.
• High sense of responsibility, integrity and ability to handle confidential information.

Required skills

• Intermediate to advanced knowledge of Microsoft Office.
• Basic First Aid knowledge (desirable).