Bilingual Executive Administrative Assistant

About the role

Solventum, formerly 3M Health Care, is hiring an Executive Administrative Assistant who supports a Vice President or Senior Vice President. The role provides high-level administrative and coordination support, anticipating executive needs and acting as a trusted liaison with internal and external executives, customers, vendors, agencies and other stakeholders. The position is bilingual.

Key responsibilities

• Manage complex calendars, correspondence, presentations, meetings, conferences and travel arrangements.
• Process expenses, track budgets, prepare reports and records, and procure supplies or services.
• Handle urgent inquiries and non-routine matters independently, safeguarding sensitive business, financial, legal, security and employee information.
• Improve administrative processes, interpret policies and procedures and guide or train staff when needed.
• Lead or support special projects and committees, including meeting coordination, agenda and presentation development, action item tracking and follow-up.

Required profile

• High school diploma or higher and at least eight years of administrative assistant or executive support experience in a private, public, government or military environment.
• Advanced English (C1).
• Post-high school training, college-level coursework or equivalent administrative skills training.
• Experience handling confidential information with discretion and judgment.
• Experience working with senior leaders, cross-functional teams and stakeholders in a complex or global organization.
• Must be legally authorized to work in the country of employment without a sponsorship visa; relocation assistance is not authorized.

Required skills

• Advanced proficiency with standard office software, including presentations, reports, databases and budget or financial records.
• Strong written and verbal communication, organization, coordination and prioritization skills.
• Ability to manage multiple activities and projects independently.

The work location is hybrid eligible, with travel to Belén, Heredia of at least one day per month and for key moments. Solventum states it does not discriminate and warns applicants against fraudulent postings.