Executive Assistant II – Administrative Support

About the role

The Executive Assistant II provides comprehensive administrative support to senior directors and their teams. Working with minimal supervision, you will create presentations, manage correspondence, and help keep departmental information organized and accessible.

Key responsibilities

• Draft integrative presentations, detailed correspondence, reports, and spreadsheets with limited guidance.
• Coordinate and calendar meetings for directors and their direct reports.
• Assist in planning and executing small‑scale events, handling logistics and vendor communication.
• Maintain department files, label and sort documents, and ensure data integrity according to retention policies.
• Resolve standard requests and issues from department managers on an ad‑hoc basis.
• Operate standard office equipment and manage inventory of supplies and workspace resources.

Required profile

• Demonstrates strong interpersonal skills and shares resources and information with colleagues.
• Seeks and incorporates performance feedback for continuous improvement.
• Adapts to change, learns from challenges, and shows flexibility in work approaches.
• Communicates progress, escalates risks when needed, and collaborates to solve business problems.

Required skills

• Basic office software proficiency (e.g., email, word processing, spreadsheets).

What we offer

• Opportunities for professional development and skill growth.
• Collaborative environment with supportive senior leadership.