Administrative Coordinator IV

About the role

The Administrative Coordinator IV provides comprehensive support to department managers and directors by preparing presentations, drafting correspondence, and generating reports. This role also coordinates meetings and events, manages data, and ensures smooth workflow across the team.

Key responsibilities

• Draft integrative presentations, handouts, reports, spreadsheets, graphics, and status updates with minimal supervision.
• Write detailed correspondence and confidential documents for staff and managers independently.
• Coordinate and calendar meetings for directors and their teams, handling small‑scale and basic medium‑scale events.
• Maintain department files, label and sort documents, and ensure data integrity using software and databases.
• Assist managers with ad‑hoc requests, propose solutions, and follow established procedures.
• Operate standard office equipment, manage inventory, and restock supplies.
• Build effective relationships across teams to share resources and information.
• Mentor less‑experienced team members, provide feedback, and support their development.
• Identify improvement opportunities and help implement process enhancements.

Required profile

• Strong interpersonal skills to collaborate with various departments.
• Ability to receive and act on performance feedback.
• Commitment to self‑development and continuous learning.
• Flexibility to adapt to changing priorities and non‑routine situations.
• Proactive in identifying needs and offering support.
• Capability to work autonomously while following instructions for novel tasks.
• Team‑oriented mindset with a focus on problem‑solving and escalation when needed.

Required skills