Junior Administrative Assistant

About the role

Triz Engineering Solutions is seeking a motivated Junior Administrative Assistant to join its San Jose office. The role supports daily administrative operations, ensuring smooth office flow and a positive experience for visitors and staff in a fast‑paced engineering environment.

Key responsibilities

• Coordinate travel arrangements and manage related documentation for employees.
• Maintain asset inventories, attendance registers, and control door access to secure the workplace.
• Welcome interview candidates, assist with CV printing, and handle front‑desk duties.
• Monitor office supply levels, place orders, and run errands for collection or delivery of supplies, legal and banking documents.
• Update office procedures, including kitchen and internal protocols, and perform ad‑hoc administrative tasks as needed.

Required profile

• High school diploma (Bachillerato) minimum; higher education in Business or Office Administration is a plus.
• At least 2 years of experience in a similar administrative role; HR experience is advantageous.
• Strong attention to detail, ability to handle confidential information, and excellent organizational and multitasking abilities.
• Good written and spoken English communication skills.
• Valid driver’s license and personal transport.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Outlook.