Executive Assistant

About the role

Varicent is seeking a highly organized Executive Assistant to support its Executive Leadership Team. You will manage day‑to‑day operations for approximately eight senior leaders, handling calendars, travel, expenses, and providing backup for the CEO’s office.

Key responsibilities

• Maintain complex, multi‑time‑zone calendars for multiple executives.
• Coordinate internal and external meetings, ensuring stakeholder alignment.
• Plan and execute domestic and international travel end‑to‑end.
• Prepare and track expense reports in partnership with Finance.
• Provide backup support for the CEO’s office during peak periods.
• Support executive meetings, off‑sites, and team events.
• Draft professional communications and handle sensitive information with discretion.
• Identify and improve processes to increase executive support efficiency.

Required profile

• 5+ years of experience in executive or administrative support.
• Experience supporting multiple senior stakeholders simultaneously.
• Strong organizational skills and meticulous attention to detail.
• Ability to prioritize competing demands in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Proactive mindset with a focus on anticipating needs.

Required skills

• Microsoft Outlook
• Concur (or similar expense management system)
• Slack

What we offer

• Opportunity to work closely with senior leaders across multiple regions.
• High‑impact role in a fast‑growing SaaS company.
• Collaborative, diverse, and innovative team environment.