Administrative Assistant – Global Pre‑Sales Team

About the role

Johnson Controls is looking for a highly organized Administrative Assistant to support the Global Center of Excellence (GCoE) Pre‑Sales Team in Costa Rica. The role provides executive‑level administrative coordination, ensuring senior leadership can focus on strategic initiatives.

Key responsibilities

• Provide high‑level administrative support to senior management, handling day‑to‑day operations and proactive task coordination.
• Plan, coordinate, and manage meetings, committees, and governance forums, including agendas, minutes, action items, and follow‑ups.
• Develop, edit, and deliver executive‑level presentations using Microsoft PowerPoint.
• Maintain accurate records, documentation, and reports to support decision‑making.
• Anticipate leadership needs, manage timelines, and ensure consistent communication across teams.

Required profile

• Extensive experience in executive or senior‑level administrative support.
• Proven ability to manage complex calendars, meetings, and action tracking with precision.
• Advanced English proficiency (written and spoken) for global interaction.
• Strong organizational, communication, and time‑management abilities.
• Availability to work full‑time on‑site in Costa Rica.

Required skills

• Microsoft PowerPoint (advanced)
• Microsoft Office suite (Word, Excel, Outlook)

What we offer

• Competitive compensation aligned with experience.
• Comprehensive benefits, including professional development opportunities.
• A supportive, inclusive, and collaborative work environment.
• Opportunity to contribute to a global organization focused on innovation, excellence, and sustainability.