Executive Administrator – Support Four Directors

About the role

We are looking for a dynamic Executive Administrator to provide high‑level support to four directors in a fast‑paced, multinational IT company. The successful candidate will act as the central hub for scheduling, communication, budgeting and project coordination, ensuring the executive team operates efficiently and effectively.

Key responsibilities

• Manage complex calendars for four directors, schedule meetings, conferences and travel, and resolve conflicts proactively.
• Prepare and draft correspondence, reports, presentations and other documents while handling confidential information with discretion.
• Serve as liaison between directors and internal/external stakeholders, facilitating clear communication and collaboration.
• Oversee departmental and executive‑level budgets, track expenses, reconcile statements and identify cost‑saving opportunities.
• Lead and coordinate multiple projects and programs, ensuring delivery on time, within scope and budget.

Required profile

• Proactive problem‑solver with exceptional communication skills.
• Meticulous attention to detail and strong organizational abilities.
• Ability to thrive under pressure, manage multiple priorities and meet tight deadlines.
• Professional demeanor with a high level of discretion for confidential matters.

Required skills