Senior Administrative Assistant & Event Planner

About the role

Roche is seeking a seasoned professional to provide high‑level administrative support while leading the planning and execution of corporate events. The role combines day‑to‑day office coordination with the management of complex, high‑visibility gatherings across the organization.

Key responsibilities

• Lead the planning, scheduling and delivery of corporate events such as inaugurations, town halls, global leadership meetings and other business engagements.
• Coordinate facilities, catering, cleaning and other logistical needs for each event.
• Manage relationships with suppliers and vendors, negotiate contracts and oversee procurement of event materials.
• Create and monitor event budgets, track expenses and ensure cost‑effectiveness.
• Handle on‑site logistics including transportation, accommodation, audiovisual equipment, staging and technical requirements.
• Serve as the primary point of contact for speakers, sponsors and partners, addressing issues promptly.
• Provide comprehensive administrative support: calendar management, purchase order processing, invoice handling, onboarding/off‑boarding and learning‑management assistance.
• Maintain communication flow with global management and foster collaboration across departments.

Required profile

• Proven experience in administrative assistance combined with event planning or corporate event management.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent communication and stakeholder‑management abilities.
• Detail‑oriented mindset with a focus on delivering high‑quality events.

Required skills

What we offer

• Opportunity to work within a global, purpose‑driven organization.
• Collaborative environment that values diversity and inclusion.
• Exposure to high‑impact projects and senior leadership.