Executive Administrative Assistant

About the role

We are looking for a highly organized and tech‑savvy Executive Administrative Assistant to support four senior leaders in a fast‑paced, global environment. The role demands proactive management of competing priorities, meticulous attention to detail, and the ability to maintain confidentiality while delivering high‑quality administrative support.

Key responsibilities

• Coordinate complex executive calendars, schedule meetings, travel, and events, and resolve conflicts.
• Prepare reports, presentations, and documentation while ensuring confidentiality and professionalism.
• Act as liaison between directors and stakeholders, providing clear communication and regular updates.
• Monitor and reconcile executive budgets, prepare expense reports, and support cost‑efficiency initiatives.
• Support cross‑functional projects from planning to execution, tracking progress and following through on action items.

Required profile

• Demonstrated ability to thrive under pressure and manage multiple deadlines.
• Proven multitasking skills with strong organizational abilities.
• Systematic approach to task execution with high accuracy.
• Excellent verbal and written communication, with strong interpersonal skills.
• Efficient in routine tasks, capable of streamlining processes.
• Impeccable attention to detail in scheduling and administrative duties.

Required skills