Administrative & Concierge Assistant

About the role

AbbVie is seeking an Administrative & Concierge Assistant to provide high‑quality, proactive support to site leadership and shared services. The role ensures smooth day‑to‑day operations, handling meetings, travel, events, reporting, office coordination, and concierge/accountable payable tasks.

Key responsibilities

• Provide administrative assistance to the local team and visitors, including badge management and visitor parking.
• Maintain inventory of office and audiovisual supplies and coordinate meeting room setup.
• Manage calendars, schedule meetings, prepare minutes, and handle logistics for leadership gatherings.
• Arrange domestic and international travel and support event logistics for site and corporate activities.
• Process checks, purchase orders, invoices, and vendor coordination for assigned areas.
• Support compliance, corporate card processing, electronic invoicing, and month‑end close activities.
• Assist the OneHUB Business Services Site Lead and other leaders with personalized administrative tasks.

Required profile

• Bachelor’s degree in Business Administration, Finance, Administrative Assistance, or related field.
• English proficiency at B2 level or higher.
• Minimum 3 years of experience as an Executive/Administrative Assistant or in customer‑service support.
• Experience in concierge services and accounts payable is a plus.

Required skills

• Proficiency in Microsoft Office suite, especially PowerPoint.

What we offer

• Opportunity to work within a global pharmaceutical leader.
• Collaborative environment with exposure to cross‑functional teams.