Senior Executive Assistant

About the role

Procore is seeking a Senior Executive Assistant to support its Marketing & Strategy organization. Based in Heredia, Costa Rica, the role will partner with executive leadership, external stakeholders and administrative teams to keep the office running smoothly as the company expands globally.

Key responsibilities

• Manage complex, ever‑changing executive calendars, prioritising conflicting demands and anticipating adjustments.
• Draft, edit and circulate executive communications, meeting materials and follow‑up documents.
• Plan and coordinate domestic and international travel itineraries, agendas and expense reporting.
• Lead logistics for high‑profile events, meetings and special projects, ensuring all content and follow‑ups are delivered on time.
• Handle confidential initiatives with discretion and autonomy.
• Facilitate onboarding for new hires within the executive organization.
• Collaborate with administrative colleagues to streamline workflows and share best practices.

Required profile

• Bachelor’s degree or equivalent practical experience.
• At least 4 years of executive‑level administrative support experience.
• Minimum 3 years of hands‑on use of Google Workspace, Slack and Concur.
• Fluent written and spoken English.
• Proven ability to manage sensitive information with extreme discretion.
• Strong problem‑solving attitude in a fast‑paced environment.

Required skills

• Google Workspace
• Slack
• Concur