Logistics & Administrative Project Assistant

About the role

IOM, the International Organization for Migration, is recruiting a Logistics and Administrative Project Assistant in Costa Rica. The post is created under the overall supervision of the National Head of Programmes and the direct supervision of the Project Coordinator, and covers administrative and logistical support for project activities.

Key responsibilities

• Screen requests for meetings with the supervisor, maintain the supervisor's calendar, confirm schedules, arrange appointments, receive visitors and screen online and face-to-face meetings.
• Contribute to a procurement plan with the project coordinator to ensure timely budget execution.
• Coordinate, monitor and process administrative actions (procurement, contracts, accounting, finance, logistics, duty travel, human resources) in IOM's internal systems, attaching receipts, quotes and payment requests.
• Prepare invitation letters, agreements and other instruments with the project manager.
• Support preparation of trainings and workshops: finalize agendas and invitations, produce and distribute documentation, take notes and prepare minutes, and follow up on actions.
• Follow up on consultant deliverables, help update PRIMA modules and process payments with the RMU team.
• Assist in preparing purchase requests and payments for implemented activities, and keep an up-to-date inventory of supplies and equipment per project.
• Identify bottlenecks in administrative processes and suggest solutions to the project coordinator and the RMU team.

Required profile

• Bachelor's degree or higher in administration, accounting, social work, political science, law, international relations, economics, or equivalent; 3 years of relevant experience, or high school diploma with 5 years of experience.
• Fluency in Spanish and English (oral and written).
• Valid residence permit and work authorization for Costa Rica; the post is subject to local hiring.
• Initial term until February 2027, with possible extension depending on available funds.

Required skills

• Strong oral and written communication skills.
• Ability to handle multiple tasks at once and adapt to different technical supervisors.
• Knowledge of management and migration topics is an advantage; experience with IOM or international humanitarian organizations is an advantage.

Candidates apply through the IOM online recruitment system; only preselected candidates are contacted, and no late applications are accepted.