Executive Projects & Logistics Assistant

About the role

A highly organized, proactive and detail-oriented Executive Projects & Logistics Assistant is sought to provide direct support to the CEO. The role covers business projects, logistics, scheduling and day-to-day executive needs, and calls for excellent follow-up skills, multitasking and effective communication. It is a full-time, 100% on-site position in Escazú, Costa Rica, Monday to Friday, 9:00 AM to 6:00 PM.

Key responsibilities

• Provide direct administrative and operational support to the CEO.
• Coordinate schedules, appointments, meetings, reservations and logistics.
• Manage and follow up on business and special projects from assignment through completion.
• Research options and provide clear information and recommendations.
• Coordinate with internal teams, vendors and external service providers.
• Track deadlines, pending tasks and project progress.
• Maintain organized records and handle confidential information with discretion.
• Handle multiple priorities and last-minute requests efficiently, and proactively identify issues and find practical solutions.

Required profile

• 90% English proficiency or C1 level, required.
• Proactive, detail-oriented and highly organized, with a strong sense of urgency and follow-through.
• Ability to work independently and take ownership of tasks.
• Professional, reliable and able to perform in a fast-paced environment.

Required skills

• Exceptional attention to detail and strong follow-up and organizational skills.
• Excellent scheduling and time-management skills.
• Strong ability to multitask and prioritize.
• Excellent written and verbal communication skills.