Executive Assistant to CEO (Strategic Operations)

About the role

We are seeking a high‑leverage Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, requiring you to drive operational efficiency, analyze data, and anticipate the CEO’s needs in a fast‑moving environment.

Key responsibilities

• Act as the primary point of contact and buffer for the CEO, handling internal and external communications with discretion.
• Maintain real‑time awareness of the CEO’s priorities, deadlines, and projects, managing complex, multi‑time‑zone calendars.
• Coordinate seamless international travel, itineraries, and logistics.
• Gather data across departments to produce executive reports, dashboards, and presentations.
• Audit workflows, identify gaps, and propose process improvements.
• Conduct research and synthesize information into concise briefs for decision‑making.
• Support financial tracking, expense management, budget auditing, and reporting while handling confidential information.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or similar role with the ability to hit the ground running.
• Exceptional analytical and problem‑solving skills; you understand numbers and can recommend actions.
• Proactive, autonomous, and able to anticipate needs before they are voiced.
• High tolerance for chaos, mental resilience, and composure under pressure.
• Comfort with financial data, spreadsheets, and basic business finance principles.
• Willingness and technical setup to work asynchronously across global time zones.

Required skills

• Claude
• Notion
• Slack
• Google Workspace
• Excel / Google Sheets
• Project management platforms