Executive Assistant

About the role

We are seeking an Executive Assistant to provide high‑level administrative and coordination support to our Chief Operating Officer and CEO. The role focuses on optimizing executive time through calendar management, recruiting coordination, travel logistics, meeting follow‑ups, onboarding activities, and executive communications.

Key responsibilities

• Coordinate interviews, panels, candidate schedules, and recruiting follow‑ups.
• Manage executive calendars, resolve scheduling conflicts, and protect focus time.
• Arrange travel, conference registrations, and event logistics.
• Prepare meeting materials, pre‑reads, and follow‑up documentation.
• Track action items and ensure commitments are completed.
• Handle onboarding logistics, including equipment, access requests, and orientation scheduling.
• Triage executive inboxes and route requests to appropriate stakeholders.
• Support executives with administrative tasks across multiple functions.

Required profile

• 3+ years of experience supporting senior executives, preferably in a startup or small‑company environment.
• C1 or higher written English proficiency.
• Proven experience managing complex calendars across multiple time zones.
• Experience coordinating travel and handling last‑minute changes.
• Recruiting coordination experience is strongly preferred.
• Strong judgment and discretion with confidential information.
• Excellent organizational, communication, and follow‑up skills.
• Availability for 20 hours per week, aligned with US Central business hours, with at least 4 hours of daily overlap.

Required skills

• Google Workspace