Executive Assistant

About the role

We are seeking a highly organized Executive Assistant to support senior leadership for a client in the property management sector. The role involves managing communications, coordinating schedules, and acting as a trusted administrative partner.

Key responsibilities

• Manage and prioritize the executive's inbox, ensuring timely responses and escalation of critical matters.
• Coordinate and maintain the executive's calendar, scheduling meetings, appointments, and follow‑ups.
• Prepare meeting agendas, take notes, and track action items.
• Assist with business development activities and client relationship administration.
• Maintain organized records, documents, and communications.
• Collaborate with internal teams, property owners, vendors, and other stakeholders.
• Support special projects and operational initiatives as assigned.
• Anticipate the executive's needs and proactively address administrative challenges.

Required profile

• Previous experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Experience supporting senior executives or business leaders.
• Property management industry experience is required.
• Hands‑on experience with AppFolio or similar CRM systems.
• Strong email management and communication prioritization skills.
• Excellent organizational and time‑management abilities.
• Ability to handle confidential information with discretion.
• Proficiency with Google Workspace and/or Microsoft Office.
• Ability to work independently and manage multiple priorities in a fast‑paced environment.

Required skills

• AppFolio
• CRM (property‑management focused)
• Google Workspace
• Microsoft Office