Administrative Coordinator

About the role

The Administrative Coordinator will oversee the integrated facility management of our office in Costa Rica, ensuring a safe, functional, and welcoming environment while handling asset control, vendor relationships, and compliance with local regulations.

Key responsibilities

• Lead Integrated Facility Management (IFM) to maintain office safety and functionality in line with Costa Rican standards.
• Manage company assets, including laptops and equipment, overseeing inventory, purchases, and accurate record‑keeping.
• Coordinate and pay administrative service providers such as medical services, parking, printing, EHS, office supplies, property management, utilities, and catering.
• Act as leader of the emergency brigade, organizing training, response protocols, and evacuation drills.
• Serve as primary liaison with building administration and ensure compliance with ISO 27001 administrative controls.
• Implement and audit the 6S methodology across the office.
• Handle canteen cashier duties, reconciling transactions and managing supplier payments.
• Lead corporate volunteering, health campaigns, and employee wellbeing initiatives.
• Audit vehicle dispatch processes for proper usage and documentation.

Required profile

• Bachelor’s degree in Business Administration, Project Management or a related field.
• 2–3 years of experience in facility management or a similar role.
• First Aid certification and experience with emergency brigades.
• Bilingual proficiency in Spanish and English (written and spoken).

Required skills

• Vendor management and contract oversight.
• Asset management and inventory control.
• ISO 27001 internal audit procedures.
• 6S methodology implementation.
• Basic knowledge of Environment, Health & Safety (EHS) practices.
• First Aid certification.