Executive Assistant – Costa Rica Site

About the role

Provide high‑level, proactive, and confidential support to senior leadership at Terumo Neuro’s Costa Rica site, enabling effective prioritisation, communication and decision‑making in a fast‑paced, regulated medical‑device environment.

Key responsibilities

• Manage complex executive calendars, resolve scheduling conflicts and align time with business priorities.
• Coordinate domestic and international travel, including itineraries, documentation and expense reporting.
• Prepare agendas, briefing materials, presentations, reports and executive communications, ensuring accuracy and appropriate tone.
• Support site leadership meetings by handling logistics, documenting decisions, tracking action items and following up on commitments.
• Act as a trusted liaison with internal and external stakeholders, handling confidential information with discretion.
• Organise executive visits, leadership events, town halls, webinars and conference calls, managing pre‑event planning and post‑event follow‑up.
• Provide project coordination for strategic initiatives, maintaining plans, milestones, risks and status updates.

Required profile

• Bachelor’s degree in business administration, office administration, communications or related field, or equivalent experience.
• Minimum eight years of progressive administrative or executive support experience, including support for senior leaders in a multinational organisation.
• Advanced proficiency in English and Spanish (written and verbal) for drafting executive communications and collaborating with global stakeholders.
• Strong organisational, analytical, prioritisation and problem‑solving abilities with exceptional attention to detail.
• Availability to provide schedule flexibility for global time zones, travel or critical site activities.

Required skills

• Advanced computer proficiency: Microsoft Word, Excel, PowerPoint, Outlook and Teams.
• Experience with AI‑enabled productivity tools.