Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This full‑time remote position serves companies across Mexico and several Central‑American nations, offering you the chance to apply your leadership experience in a high‑impact, autonomous setting.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and ensure follow‑up actions are tracked.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate cross‑functional communication and internal coordination.

Required profile

• Minimum 2 years in a supervisory or leadership role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong written and spoken English (C1 level) and fluency in Spanish.
• At least one prior role with a tenure of 2 years or more.
• Proactive mindset and ability to work independently without constant direction.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.