Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand to the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reporting, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Develop and refine internal workflows, SOPs, and documentation.
• Analyze data, generate reports, and support project coordination across teams.
• Facilitate communication and collaboration using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Strong written and spoken English (C1 level) and fluency in Spanish.
• Proactive mindset with the ability to work independently and anticipate needs.
• Commitment to a fixed schedule with no overtime, weekends, or on‑call duties.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.