Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive at a fast‑growing startup. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Analyze data, generate reports, and maintain SOPs and documentation.
• Identify and implement workflow optimizations across the organization.
• Facilitate internal communication and project coordination using collaboration tools.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent English (C1) – both written and spoken.
• Proven ability to work autonomously, prioritize tasks, and thrive in a fast‑paced environment.
• Commitment to a fixed schedule with no overtime, weekends, or on‑call duties.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI‑enhanced productivity tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Clear career path toward Senior EA, Customer Success Manager, or Chief of Staff.