Administrative Specialist III

About the role

The Administrative Specialist III independently plans, creates, and distributes a wide range of internal communications, presentations, and reports. The role supports department managers by handling both routine and complex requests, coordinating meetings, and assisting with medium‑scale events.

Key responsibilities

• Draft standard and non‑standard presentations, handouts, reports, spreadsheets, graphics, and status updates.
• Prepare detailed correspondence, including letters, confidential documents, and external communications.
• Maintain and label department files, ensuring data integrity and compliance with retention policies.
• Assist managers with ad‑hoc requests, anticipate business needs, and provide proactive support.
• Develop relationships with leaders’ assistants and understand organizational hierarchy to schedule meetings for directors and their teams.
• Support senior colleagues in gathering materials, planning, and executing medium‑scale events.
• Collaborate cross‑functionally, escalate issues when necessary, and monitor priorities, deadlines, and expectations.

Required profile

• Proactive attitude with a focus on building effective relationships and providing resources.
• Strong self‑development mindset, able to seek feedback and mentor team members.
• Adaptable to change, flexible in work approaches, and capable of guiding others through new processes.
• Ability to work autonomously, follow procedures, and generate creative solutions.

Required skills