Administrative Coordinator III

About the role

The Administrative Coordinator III provides comprehensive support to department managers and directors, ensuring smooth information flow, effective event coordination, and accurate documentation. Working independently, this role drafts presentations, correspondence, and reports while managing calendar logistics for senior staff.

Key responsibilities

• Draft integrative presentations, handouts, reports, spreadsheets, and graphics with minimal supervision.
• Prepare detailed correspondence and confidential documents for staff and managers.
• Coordinate and calendar meetings for directors and their teams, handling small‑scale and basic medium‑scale events.
• Maintain department files, label and sort documents, and ensure data integrity.
• Assist managers with ad‑hoc requests, propose solutions, and follow established procedures.
• Monitor inventory of office supplies and equipment, and operate standard office hardware.
• Mentor less experienced team members and contribute to continuous improvement initiatives.

Required profile

• Strong written communication skills with the ability to produce clear, professional documents.
• Proactive attitude toward problem‑solving and workflow optimization.
• Ability to work autonomously while collaborating across teams.
• Openness to feedback, self‑development, and adapting to changing priorities.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint) for creating presentations, reports, and spreadsheets.
• Experience using standard office equipment (email, fax, copier) and managing inventory.