Administrative Assistant – Supply Chain Support

About the role

The Administrative Assistant will support the Supply Chain function leadership team by coordinating meetings, travel, and a range of administrative services. The role also leads campus‑level employee engagement activities such as family days and annual celebrations.

Key responsibilities

• Organise and coordinate meetings (virtual and in‑person) and travel arrangements for function leaders, including international travel through Concur and AMEX Business Travel.
• Manage administrative service providers, including stationery, outsourced document storage, and building maintenance.
• Lead employee engagement events such as family day, annual dinner, and other celebrations.
• Process complex expense reports and purchase orders for Supply Chain leaders.
• Handle contractor billing, verify monthly invoices and ensure timely payments.
• Provide logistical support for town halls, large group forums, and executive site visits.
• Maintain document management systems, support 5S initiatives, and coordinate office services.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience supporting senior leadership in a multinational or regulated environment.
• Strong knowledge of corporate policies, health & safety, and compliance requirements.
• Ability to communicate effectively with internal and external partners at all organizational levels.

Required skills

• Microsoft Office suite proficiency.
• Experience with travel and expense systems such as Concur and AMEX Business Travel.
• Familiarity with purchase order processing and contractor billing.