Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO in a fully remote capacity. You will bring experience from fast‑paced environments such as law, education, healthcare administration, marketing, or hospitality to help the executive operate more efficiently.

Key responsibilities

• Manage the CEO’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, conduct data analysis, prepare reports, create SOPs, maintain documentation, and coordinate cross‑functional projects.

Required profile

• Minimum 2 years in a leadership or supervisory customer‑service role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated tenure of at least 2 years in a previous position.
• Comfortable using Google Workspace, Slack, and Notion; enthusiastic about AI tools.
• Self‑starter who takes initiative without being asked.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., generative AI assistants)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Permanent remote work, 100% remote forever.
• Clear career paths toward Senior EA, Customer Success Manager, or Chief of Staff.