Senior Administrative Assistant – LATAM Operations

About the role

The Senior Administrative Assistant provides high‑level administrative and operational support to the LATAM Head and managers of the Data Integration & Automation (DI&A) Management Team. The role ensures smooth day‑to‑day operations, manages complex logistics, and serves as a key liaison with internal and external stakeholders.

Key responsibilities

• Perform advanced secretarial and clerical tasks, handling sensitive and confidential documents.
• Manage calendar scheduling, coordinate multi‑leg international travel, and arrange meetings.
• Process expense reports, purchase orders, and payment requests using Concur; generate related reports.
• Track invoice reception, payment compliance, and charge‑backs for specific projects.
• Prepare reports, presentations, tables, and graphics; conduct light research as needed.
• Coordinate special projects, visa/passport processing, and event planning.
• Support financial and budgeting activities for the department.

Required profile

• Professional degree in Business Administration or related field.
• Minimum 5 years of administrative experience, with at least 3 years supporting directors or managers.
• Experience supporting senior leaders remotely.
• Business‑level proficiency in English.
• Strong attention to detail and ability to work independently.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Concur expense management system

What we offer

• Opportunity to work with a regional leadership team on digital transformation initiatives.
• Dynamic, tech‑savvy environment with exposure to cross‑functional projects.
• Professional development and potential for career growth within the organization.