Project Coordinator - Creative Projects

About the role

Beyondsoft is looking for a Project Coordinator to support the day-to-day coordination and delivery of creative projects for its Creative Garage team. Working with creative leads, business partners and vendors, the role maintains schedules, tracks requests and deliverables, facilitates reviews and communicates progress. It is a hybrid position with a 12-month contract, with the possibility of extension.

Key responsibilities

• Coordinate creative projects from intake and briefing through reviews, production and delivery
• Maintain schedules, task owners, milestones and action logs, and follow up to keep work moving
• Organize project meetings and creative reviews, document decisions and share next steps
• Log and triage creative requests, check that briefs contain the required details and route work to the right owners
• Track approvals, asset versions, production handoffs and final delivery against checklists
• Identify scheduling conflicts and production blockers and escalate them to the creative or program lead
• Maintain project documentation, shared folders, trackers and routine status reports
• Communicate project status, open questions and deadlines to internal partners and creative teams
• Coordinate vendor deliverables, onboarding and follow-ups, and assist with purchase orders, invoices and budget records (without independently approving spending)
• Help coordinate regional asset adaptations and localization handoffs with global teams
• Suggest improvements and help update workflow guides or templates with team approval

Required profile

• 3+ years of experience as a Creative Program Manager, Project Manager or a related role
• 1+ year of experience managing creative and brand development processes
• English B2+ or higher
• Occasional visits to the client site in Calle Blancos are required
• Preferred: track record in a creative agency or in-house creative team, experience with global teams, vendor management and contract negotiation, print production and press check expertise, and B2B, transportation and/or logistics design experience

What we offer

• Competitive compensation and benefits
• Private health and life insurance
• 12 days of paid time off per year plus 3 discretionary days
• Paid CR holidays