Executive & Personal Assistant (Founder Support)

About the role

We are seeking a proactive Executive & Personal Assistant to support the Founder of an international e‑commerce company. The role blends business and personal assistance in an equal 50/50 split, aiming to reduce stress, eliminate friction, and create an organized, efficient environment for the Founder.

Key responsibilities

• Manage the Founder’s calendar and daily schedule, including personal appointments and family logistics.
• Coordinate restaurant reservations, lifestyle services, gifts, errands, and vehicle arrangements.
• Book and oversee household services such as nannies or other support staff.
• Anticipate needs to ensure smooth day‑to‑day operations and reduce the Founder’s stress.
• Arrange travel, including flights, hotels, villas, transportation, and handle any disruptions or visa requirements.
• Coordinate medical, legal and administrative matters with doctors, lawyers, accountants and other external professionals.

Required profile

• Highly organized and detail‑oriented with the ability to stay calm under pressure.
• Proactive, independent and able to take ownership of tasks without repeated follow‑ups.
• Discreet and trustworthy, capable of handling confidential information.
• Strong problem‑solving mindset and a growth‑oriented attitude.

Required skills