Executive Assistant to VP, Manufacturing Site

About the role

The Executive Assistant provides high‑level administrative and operational support to the Vice President of the Coyol manufacturing site. Working in a hybrid environment, you will act as a trusted partner, enabling effective leadership through exceptional organization, communication, and execution.

Key responsibilities

• Manage the VP’s calendar, travel arrangements, priorities, and executive activities, coordinating meetings, site visits, and leadership events.
• Develop executive‑level presentations, reports, and communications for town halls, strategic reviews, and stakeholder meetings.
• Coordinate internal and external events, workshops, executive visits, and logistics.
• Support budget administration, expense tracking, purchase requests, and departmental processes.
• Handle confidential documentation, approvals, contracts, and signature workflows while maintaining secure records.
• Leverage Microsoft Copilot and other approved AI tools to improve productivity and streamline processes.

Required profile

• Bachelor’s degree in business administration or a related field.
• 3+ years of experience supporting senior leaders or executives.
• Advanced English proficiency.
• Strong organizational, communication, and project coordination abilities.
• Demonstrated ability to use AI‑powered productivity tools.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft Copilot (AI)