Executive Assistant to the CEO

About the role

Smartcat is seeking a proactive Executive Assistant to support its CEO. You will protect the CEO’s time, anticipate needs, and ensure seamless daily operations in a fast‑growing AI‑driven environment.

Key responsibilities

• Own and independently manage the CEO’s calendar, inbox and travel arrangements.
• Prioritize, triage and draft email responses, flagging key messages for relevant stakeholders.
• Coordinate hiring processes for leadership positions overseen by the CEO.
• Prepare briefing notes, background summaries and contextual information for key meetings.
• Research and analyse market dynamics, competitor landscape and technology trends as requested.
• Manage and contribute to special projects and occasional personal administrative tasks.

Required profile

• Demonstrated extreme ownership, discretion and the ability to operate independently at a high level of trust.
• Strong organizational skills with a focus on operational excellence.
• Ability to anticipate needs, shield the CEO’s time and act proactively.
• Excellent written communication and attention to detail.

Required skills

• Proficiency with G Suite (Google Workspace).
• Experience using Slack for communication.
• Familiarity with Notion for documentation and workflow management.
• Ability to work with Miro for visual collaboration.