Executive Assistant to Managing Director

About the role

We are a leading multinational organization seeking an Executive Assistant to support our Managing Director. This role provides high‑level executive, administrative, and strategic assistance, acting as a trusted partner to enhance leadership effectiveness across a complex international environment.

Key responsibilities

• Manage the Managing Director’s complex, multi‑time‑zone calendar, prioritising meetings and events.
• Coordinate executive meetings, leadership forums, strategic workshops, town halls, corporate events and senior stakeholder visits.
• Arrange domestic and international travel, including itineraries, accommodations and required documentation.
• Serve as liaison between the Managing Director and local, regional and global stakeholders, ensuring clear communication and alignment.
• Handle executive communications, correspondence and follow‑up actions with timely execution.
• Facilitate information flow across functions to support decision‑making and business priorities.
• Attend leadership meetings, prepare minutes, track action items and monitor progress to completion.
• Prepare high‑quality presentations, reports, briefing materials and executive documentation.
• Maintain accurate records, databases, trackers and confidential documentation in line with organisational standards.
• Process expense reports and ensure compliance with corporate policies.
• Support administrative processes within corporate systems and digital platforms.

Required profile

Required skills

What we offer

• A collaborative and inclusive environment that values diverse perspectives.
• Opportunities for continuous learning and exposure to global best practices.
• Career development pathways within an international organisation.
• Strong focus on work‑life balance, safety and employee well‑being.
• Participation in innovation and continuous improvement initiatives.