Executive Assistant to Chief Executive Officer

About the role

Viva is seeking a proactive Executive Assistant to support its Chief Executive Officer. This full‑time remote position serves a high‑impact environment, helping the CEO manage daily operations while contributing to the company’s mission of creating career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and ensure smooth internal communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Customer Service Supervisor, Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently and proactively.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100 % remote work forever, with clear growth paths to Senior EA, CSM, or Chief of Staff.