Executive Assistant – Talent Services

About the role

The Executive Assistant – Talent Services acts as the strategic liaison between executive recruiters, HR Business Partners, and hiring managers throughout the executive offer and onboarding process. You will provide white‑glove support for C‑suite and senior leadership recruitment initiatives across US and EMEA time zones.

Key responsibilities

• Support, drive, and communicate hiring policies and procedures.
• Create detailed job requisitions and manage complex offer letter processes, including customized executive compensation.
• Initiate background and drug screenings in line with client requirements and company guidelines.
• Maintain employee data (salary, location, supervisor changes) in Workday and coordinate pre‑hire activities.
• Schedule and coordinate interviews across multiple time zones.
• Answer onboarding questions related to payroll, benefits, and I‑9 compliance.
• Coach business partners on hiring processes and ensure accurate new‑hire setup in PeopleSoft when needed.
• Participate in additional HR projects as required.

Required profile

• 5‑7 years of executive assistant experience supporting senior leaders.
• Previous recruitment coordination or specialist experience.
• Experience handling executive‑level hiring processes and delivering white‑glove service.
• Strong knowledge of HR processes, policies, and procedures.
• Excellent verbal and written English communication skills.

Required skills

• PeopleSoft
• Workday
• Microsoft Excel
• Microsoft Word