Brand Activation Services & GCR Administrative Assistant

About the role

This position provides day‑to‑day administrative support for the Brand Activation Services and Global Customer Relations (GCR) teams at the San Jose Intelligence Hub. The assistant ensures smooth office operations, manages calendars, coordinates travel, and helps drive project initiatives.

Key responsibilities

• Maintain and organize daily work systems, calendars, and travel arrangements for senior leaders.
• Prepare expense reports, meeting materials, and presentations using Microsoft Office tools.
• Proactively manage projects, event planning, and cultural initiatives across the Global SNO team.
• Facilitate communication between internal and external stakeholders, ensuring timely follow‑up.
• Anticipate potential issues, alert managers, and propose solutions to keep operations running efficiently.

Required profile

• Strong leadership mindset with the ability to interact confidently with senior executives.
• Excellent organizational skills, capable of handling multiple priorities and interruptions.
• Effective verbal and written communication, with high attention to detail.
• Adaptable and able to shift quickly to high‑priority requests while maintaining quality.
• Proactive problem‑solver who can work independently and follow through on commitments.

Required skills

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Teams
• Microsoft Excel

What we offer

• Opportunity to work with senior leadership in a dynamic, global environment.
• Exposure to brand activation projects and cross‑functional initiatives.
• Professional development and growth within the organization.