Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive at a fast‑growing startup. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Develop and refine internal workflows, SOPs, and documentation.
• Analyze data, generate reports, and support project coordination across teams.
• Facilitate communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent English (C1) with strong written and spoken communication skills.
• Proactive mindset and ability to work independently without constant supervision.
• Comfortable with remote work and flexible schedules.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.