Senior Executive Assistant

About the role

We’re looking for a Senior Executive Assistant to join Procore’s Marketing & Strategy Organization. In this role you’ll manage a wide range of administrative and executive support tasks to optimize the effectiveness and efficiency of our executives as the company scales globally.

Key responsibilities

• Manage active and complex calendars of appointments, prioritizing conflicting needs and anticipating schedule adjustments.
• Monitor and respond to executive communications, drafting messages and preparing meeting materials on behalf of leadership.
• Coordinate complex domestic and international executive travel itineraries, agendas, and associated expense reports.
• Lead the tactical planning and logistics for high‑profile events and meetings, including content preparation and follow‑ups.
• Handle confidential, sensitive special projects and high‑impact initiatives with discretion and autonomy.
• Facilitate seamless onboarding processes for new hires entering the executive organization.
• Communicate professionally with direct reports, senior leadership, external customers, and partners across the business.
• Partner with administrative colleagues across the company to streamline organizational workflows and best practices.

Required profile

• Bachelor’s degree or equivalent practical work experience.
• 4+ years of experience providing administrative support at the executive level.
• 3+ years of hands‑on experience using Google Workspace, Slack, and Concur.
• Full written and verbal fluency in English to effectively collaborate with US‑based leadership and global stakeholders.
• Exceptional calendar management and organizational skills with deep experience coordinating distributed multi‑participant meetings.
• Proven ability to handle highly sensitive, confidential information with extreme discretion and professional judgment.
• Approachable demeanor combined with outstanding written and verbal communication abilities.
• Demonstrated flexibility and problem‑solving skills in an ever‑changing, fast‑paced work environment.

Required skills

• Google Workspace
• Slack
• Concur